What you pay for
Cmmsly: One flat price for the whole team, $59 a month, everything included
A per-user EAM platform: A price per user per month, tiered by module, usually with an implementation fee
A maintenance manager, facilities engineer or works supervisor in a US operation that OWNS equipment and has to keep it running: a line, a warehouse fleet, a hotel or school plant room, a property with lifts and pumpsNot a facilities management business running buildings as a service, not a team buying spare-parts inventory or condition-monitoring sensors, and not a building owner looking to hire an HVAC or boiler contractor
An equipment maintenance management system built round the register
Most maintenance software is sold on the size of its feature list. A team of two to ten technicians needs four things from it: a register of what they own, a schedule of what each thing needs and when, a work order raised when something needs doing, and a history that says what was done. Everything else is a preference. The free worksheets on this site price your own reactive work against planned, on your figures, before anybody quotes you for a system, and the paid plan keeps every asset, schedule and work order as a record you can show.
$59 a month for the whole team, not per technician. Cancel yourself any time.
- 3free tools on this site
- 1,650US searches a month
- equipment, not buildings
Asset, schedule, work order
Everything a maintenance function has to answer for, kept in one record
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Every asset you own, in one list
A maintenance function's first problem is not scheduling, it is that nobody can say for certain what is on site. The register is the thing every schedule, work order and history hangs off, and it is the thing most teams have never finished.
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What each asset needs, and when it is due
On the worked example we publish, 180 assets at four PM tasks a year is 60 jobs a month and 66 technician hours, $3,168 at a $48 loaded rate. Knowing that number is the difference between a schedule you can staff and a schedule that quietly slips.
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What was done, by whom, and when
The same job costs more when nobody planned it. On the worked example, 84 breakdowns a month at 2.3 hours more than the planned version is 193.2 avoidable hours, $9,273.60 a month and $111,283.20 a year, before anything is said about the machine standing still.
Do you need a full enterprise asset management platform instead?
If you run thousands of assets across many sites, need spare-parts inventory and purchasing, condition-monitoring integrations and capital planning against asset lifecycles, buy an EAM platform: that is what they are for, and they do it properly, priced per user and implemented. Cmmsly is four things, the register, the schedule, the work order and the history, at one price for the team. If the list on the right is what you actually need, the platform is the honest answer.
What it covers
Cmmsly: The asset register, the schedule against each asset, the work order and its history
A per-user EAM platform: All of that plus spare-parts inventory, purchasing, condition-monitoring integrations, capital planning and multi-site rollups
Before you buy
Cmmsly: Three free worksheets that price your own reactive work and your own PM load, with no account
A per-user EAM platform: A demo, a scoping call and usually a data-migration project before the first work order is raised
Getting your records out
Cmmsly: Export everything as CSV from the account page, any time, without asking
A per-user EAM platform: Varies. Ask what the export looks like before you sign, not after
Both are honest answers to different teams. If you need parts inventory and condition monitoring, buy the platform: we would rather you did that than pay us $59 a month for the half of it we do.
The tools, free and open
Free to use. No account, no card, no trial clock.
- Maintenance log Price the reactive work you do today against the same work planned: work orders a month, the share raised as breakdowns, hours each way and a loaded technician rate, into avoidable hours, cost per breakdown and the annual figure. Free
- Forklift maintenance checklist Price the pre-shift checks across a fleet: trucks, shifts a day, minutes a check and a loaded operator rate, into checks a month, hours, and what the checks cost a month and a year. Free
- Maintenance work order template Turn the register into a schedule you can staff: assets, PM tasks each a year, hours a task, a loaded rate and the technicians you have, into jobs a month, hours each technician, and what the schedule costs. Free
The answer is yours. Keeping it is Cmmsly Pro.
Keep the register, the schedule and the history, instead of rebuilding the spreadsheet every time somebody leaves.
- Download the finished sheet as a file
- Send it without the Cmmsly line on it
- Save a check sheet and reopen it next month
- Put your site's name and logo on it
- Work orders emailed to whoever is doing them
- Connect your own Stripe account and get paid online
- Connect your QuickBooks Online or Xero
$59 per month, whole team
$59 a month for the whole team, not per technician. Cancel yourself any time. Billed monthly. Cancel any time from your account page. Price and renewal terms are shown before checkout.