Free maintenance management software
- What reacting costs a month
- $9,273.60
- Breakdown jobs a month
- 84
- Avoidable hours a month
- 193.2
Every figure printed on this site is arithmetic on the worked example we publish: 180 assets, 240 work orders a month, 35% of them raised as breakdowns, a breakdown job at 3.4 hours against 1.1 hours planned, a loaded technician cost of $48 an hour. Change any of those on the worksheet and the numbers change with them. Nothing here is a market statistic and nothing is quoted from a third party.
Free maintenance management software is a real category and a trap at the same time. It is real because a team of two to ten technicians genuinely can run a register, a schedule and a work-order list without paying anybody, and this site publishes the worksheets to prove it. It is a trap because the free tier of a per-user platform is usually free for one user, capped at a number of assets you will pass in a month, and priced to make the second technician the expensive one. This page sets out what free actually gets you, where it stops, and how to price the gap before you cross it.
Open the Maintenance log Free to use. No account, no card, no trial clock.
Start with the register, because free handles it fine
A list of what you own, with a location and a make and model, is a spreadsheet job and always has been. If your register is not finished, no software fixes that; finishing it is the work, and it is free.
The schedule is where free starts to strain
One person can hold 180 assets at four tasks a year in a spreadsheet. What breaks is not the arithmetic, it is that the spreadsheet cannot tell anybody else what is overdue on the week its author is away, and overdue is the only state that matters.
Price the gap before you cross it
On the worked example we publish, 84 breakdowns a month at 2.3 hours more than the planned version is $9,273.60 a month. Any subscription is either small or large against a number like that, and until you have your own you are guessing.
Free maintenance management software: common questions
Is free maintenance software good enough? For a register and a small schedule with one person keeping it, often yes, and this site would rather say so than sell you a subscription. It stops being enough the moment a second person needs to answer what is due.
What is usually capped in a free tier? Users and assets, in that order. Read the per-user line before the feature list: a plan that is free for one and priced for five is not a free plan, it is a trial with a longer clock.
Do we still need a spreadsheet afterwards? Most teams keep one for something. The question is whether the spreadsheet holds the schedule of record or a working copy, because two schedules of record is worse than one spreadsheet.
Will it do what you need for Free maintenance management software?
Tell us what you maintain and how the schedule is kept today, and we will tell you plainly whether this is the right shape of tool for it.