A hotel preventive maintenance checklist is really three lists, because a hotel is three kinds of asset: the guest rooms, each a small asset that housekeeping sees daily and a technician walks on a cycle; the plant, boilers, chillers, lifts and pumps, on a schedule with statutory tests; and the public areas and kitchen, where the hotel meets the guest and the inspector. This page gives the hotel room preventive maintenance checklist a technician walks, the hotel room maintenance checklist housekeeping reports against, and the hotel maintenance checklist for the plant and the rest, with the interval and the record for each.
The room walk: the technician's checklist
Every room on a cycle, quarterly in most hotels, walked with a checklist: door closer and lock, lights and switches, sockets, the television and its remote, the air conditioning unit's filter and drain, the bathroom taps, shower, toilet flush and seal, extractor fan, silicone, the minibar, the safe, the window and its restrictor, the curtain track, furniture fixings, the smoke detector test. Each item a tick or a finding; each finding a corrective work order against the room. The room is the asset, and its history is what says when it is due a refurbishment.
Housekeeping's daily report
Housekeeping is in every room every day and sees faults first. Their list is short and written as things to report, not fix: dripping tap, slow drain, a light out, a stiff lock, a noisy unit, marks that will not clean. It is a request form, on paper or a phone, that raises a work order against the room, and a hotel that gives housekeeping a form that takes a minute finds most faults before the guest does.
The plant and the public areas
Boilers, chillers, air handling, pumps, lifts, generators, the pool plant and the kitchen extraction, each on the manufacturer's interval with the statutory tests attached, most done by contractors with certificates filed against the asset. Public areas walked weekly: lighting, flooring, doors, signage, the lobby and corridors, the car park. The kitchen on its own list, refrigeration temperatures daily, hood filters weekly, the fire suppression on its interval. Every item is a task on a schedule, and the overdue list by area is the hotel engineer's morning read.
The record a hotel needs
Which rooms are due, which faults are open, which statutory tests are overdue, and what each room and each plant item has cost. A CMMS with rooms as assets answers all four; the maintenance log worksheet on this site is the single-hotel version with the room as the asset column. The record matters twice: for the guest who reports the same fault a second time, and for the inspector who asks when the lift was last examined.
Questions people ask about hotel preventive maintenance checklist
How often should hotel rooms be walked?
Quarterly is common, with high-occupancy rooms more often. The interval is set from what the walks find; rooms that produce nothing can go longer.
Should housekeeping do maintenance checks?
Report, not fix. A one-minute form on the cart that raises a work order is the most valuable inspection in the building.
Does a hotel need a CMMS?
A small property runs on the worksheets on this site with the room as the asset. A hotel with hundreds of rooms and a plant room wants the software for the cycle and the compliance file.